Company:
Atlas
Location: Florham Park
Closing Date: 19/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Purpose :
Our team provides leadership in the strategy and development of contemporary clinical trial processes, technologies, information, and capabilities and in shaping external policy and guidance to speed the delivery of medicines to patients globally. The area is going through a strategic expansion currently and has multiple project management related needs across a few areas and disciplines. Project Management will drive the application and integration of key project management processes and tools across teams and/or subsets of teams to deliver operational value with quality, on time, within budget, and within scope; ensure cross-functional needs are reflected in final project output, in alignment with the prevailing strategy for their assigned area, which could be Business Process Management, Vendor Management, Systems Management, and Systems Implementation; ensure quality and organizational excellence of the assigned team; support performance of cross-functional/corporate processes, alliance management, affiliate relationships and influence team culture; and effectively manage cross-functional communications, anticipate and resolve issues with the team and the enterprise in mind, ensure documentation of key team/asset information and decisions, and ensure project tracking systems and metrics are up to date. This role will collaborate closely with members of the Clinical Trials Foundation (CTF) team, as well functional leaders and subject matter experts across Quality, Learning & Development, Tech, Finance, and/or Procurement
Primary Responsibilities:
This job description is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the job description.
Facilitate and support CTF Objectives through project Management Tools and Processes
Scope Management
Ensure approved project scope is aligned with CTF objectives and/or relevant program (charter, resources, etc.).
Ensure scope is proactively managed via collaboration with project sponsor(s).
Ensure a change control process is in place to gain alignment with peers and leaders in managing modifications to plan timelines, deliverables, milestones, resourcing needs
Schedule management
Independently develop and oversee execution of the project plan and delivery of project milestones; ensure realistic timelines for deliverables.
Hold team members accountable for achievement of key project deliverables in alignment with the agreed to project plan and in compliance with corporate and medical quality standards.
Organizational Change management to Develop and implement project communication plans to ensure alignment with strategy and goals.
Facilitate development and delivery of project-specific training plans to support effective, timely implementation.
Provide or drive immediate and accurate communication of key decisions/results that have team, asset and/or organizational impact to the appropriate stakeholders.
Work with Senior Leadership, Legal, and Privacy to clear materials for external sharing or scientific disclosure to external collaboration partners; may include vendors, consortia, patient advocacy groups, and regulatory agencies.
Cost management/Value development o Drive development of a project valuation and/or budget that ensures alignment with CTF and cross-functional leadership.
Understand the drivers in your valuation/budget and be able to communicate to various audiences.
Optimize project value/budget for the project and develop further value or savings. Effectively utilize available data sources and forecasting processes and tools.
Leadership
Enable cross-functional results through people utilizing influence rather than direct or positional authority (influence without authority) and by reaching across boundaries
Lead teams with judgment-based decisions
Adapt quickly to change and assist others in aligning with the changes
Project Management Tools/IT Management
Provide quality and timely insights using project management tools (Project plans, MS Project reports, Jira boards, reports from project-specific systems, risk management tools, decision logs, meeting minutes, status updates, etc)
Utilize appropriate tools and techniques to monitor and control the project (e.g. Metrics, dashboards, and scorecards)
Maintain relevant Teams, SharePoint, and other mechanisms to ensure appropriate access for team members
Risk Management
Anticipate, monitor and prioritize risk with the team and communicate status of potential risk to sponsor(s) and line management as appropriate
Suggest ways to avoid/mitigate risk and initiate contingency plans as needed.
Maintain and support CTF and Clinical Design Analytics (CDA) Operational Excellence
Partner and communicate effectively across CTF, the CDDA, and other functional areas to support regular operations and process improvement.
Manage governance and documentation needs for assigned area.
Ensure quality and operational excellence of teams, support performance of processes, and create and/or manage operational metrics.
Anticipate and effectively resolve issues as they arise.
In partnership with team members, collect needed data, complete analyses, and provide summaries for assigned area.
Lead the creation, integration, and maintenance of process and business documentation for assigned area, including maintenance of team collaboration sites.
Manage vendor financial requirements as needed, including requests, contracts, purchase orders, change orders, reports, invoicing, etc.
Application/Improvement of Processes (Shared Learning)
Develop an understanding of assigned area processes, workflows, responsibilities, and integration points across the end-to-end clinical development process.
Seek opportunities to capture and share learning cross-functionally including office hours, town halls, etc.
Identify and bring forth areas for continual process improvement to team and function; identify methods to decrease cycle times and cost.
Participate in retrospective project/process review meetings (i.e., after action reviews) to identify issues and strengths and help capture learning.
Provide feedback to line management to identify, share, and incorporate best practices into future iterations of processes, tools, training, or guidance. Implement learnings in future projects as appropriate.
Minimum Qualification Requirements:
Minimum of 5-7 years of work experience in the pharmaceutical industry, drug development, and/or project management
Excellent oral and written communication skills; able to communicate clearly and succinctly with team members and leadership.
Strong problem-solving skills; able to anticipate and recognize problems, diagnose root causes and take corrective action to prevent recurrence within the team.
Excellent self-management and organizational skills; able to manage workload, set personal and team priorities and adjust as needed.
High Learning agility
Strong interpersonal and teambuilding skills; able to develop effective teamwork between team members with diverse interpersonal styles; able to deliver effective coaching and feedback.
Flexibility to adjust quickly and effectively to frequent change and altered priorities.
Other additional preferences:
Previous experience with or knowledge of drug development process; or
Pharm. D/Master's degree or four-year degree preferably in a health-related, scientific or engineering field
Proficiency with project management/finance systems and tools (e.g., Microsoft Word, Excel, Project, TEAMS, SharePoint, SAP, Jira, etc.)
Previous experience leading implementation of emerging technology, automation, system changes or upgrades
Willing and able to work a 8-5 US EST (or similar hours compatible with a US EST workday); on-site work not necessarily required.
Who you will be working for:
Atlas is a global strategic consulting firm, focused on the life sciences industry. Our services include Management Consulting, Managed Services and Agile Services. Global pharmaceutical companies and emerging players in the Life Sciences depend on over four hundred Atlas consultants to ensure they have the capabilities that will give them the ability to succeed.
Why join the Atlas A-team of Consultants:
Opportunity - Atlas has deep life sciences industry roots and a reputation with our clients for having superior quality consultants
Meaningful Work - You will be part of the solution to help clients accomplish their patient first missions
Culture - We are proactive, highly accountable, and high touch
Solid - We have been delivering exceptional consulting talent for over 23 years
Depth & Breadth of Collaborative Client Relationships They depend on us to design strategic teams, which can produce and drive outcomes
We are experts at Project Management, Portfolio Operations, Agile Services, Change Management and Talent/Organizational Design
Benefits: Opportunity for a consulting career average tenure of our consultants is over 2.5 years, with many here for over 7
A-team of support behind you We are all about making you successful
Mutual trust We build mutual trust and encourage respect and cooperation among team members
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status. We value diversity and inclusion in our workplace and are committed to creating an environment where everyone has an equal opportunity to succeed.
Our team provides leadership in the strategy and development of contemporary clinical trial processes, technologies, information, and capabilities and in shaping external policy and guidance to speed the delivery of medicines to patients globally. The area is going through a strategic expansion currently and has multiple project management related needs across a few areas and disciplines. Project Management will drive the application and integration of key project management processes and tools across teams and/or subsets of teams to deliver operational value with quality, on time, within budget, and within scope; ensure cross-functional needs are reflected in final project output, in alignment with the prevailing strategy for their assigned area, which could be Business Process Management, Vendor Management, Systems Management, and Systems Implementation; ensure quality and organizational excellence of the assigned team; support performance of cross-functional/corporate processes, alliance management, affiliate relationships and influence team culture; and effectively manage cross-functional communications, anticipate and resolve issues with the team and the enterprise in mind, ensure documentation of key team/asset information and decisions, and ensure project tracking systems and metrics are up to date. This role will collaborate closely with members of the Clinical Trials Foundation (CTF) team, as well functional leaders and subject matter experts across Quality, Learning & Development, Tech, Finance, and/or Procurement
Primary Responsibilities:
This job description is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the job description.
Facilitate and support CTF Objectives through project Management Tools and Processes
Scope Management
Ensure approved project scope is aligned with CTF objectives and/or relevant program (charter, resources, etc.).
Ensure scope is proactively managed via collaboration with project sponsor(s).
Ensure a change control process is in place to gain alignment with peers and leaders in managing modifications to plan timelines, deliverables, milestones, resourcing needs
Schedule management
Independently develop and oversee execution of the project plan and delivery of project milestones; ensure realistic timelines for deliverables.
Hold team members accountable for achievement of key project deliverables in alignment with the agreed to project plan and in compliance with corporate and medical quality standards.
Organizational Change management to Develop and implement project communication plans to ensure alignment with strategy and goals.
Facilitate development and delivery of project-specific training plans to support effective, timely implementation.
Provide or drive immediate and accurate communication of key decisions/results that have team, asset and/or organizational impact to the appropriate stakeholders.
Work with Senior Leadership, Legal, and Privacy to clear materials for external sharing or scientific disclosure to external collaboration partners; may include vendors, consortia, patient advocacy groups, and regulatory agencies.
Cost management/Value development o Drive development of a project valuation and/or budget that ensures alignment with CTF and cross-functional leadership.
Understand the drivers in your valuation/budget and be able to communicate to various audiences.
Optimize project value/budget for the project and develop further value or savings. Effectively utilize available data sources and forecasting processes and tools.
Leadership
Enable cross-functional results through people utilizing influence rather than direct or positional authority (influence without authority) and by reaching across boundaries
Lead teams with judgment-based decisions
Adapt quickly to change and assist others in aligning with the changes
Project Management Tools/IT Management
Provide quality and timely insights using project management tools (Project plans, MS Project reports, Jira boards, reports from project-specific systems, risk management tools, decision logs, meeting minutes, status updates, etc)
Utilize appropriate tools and techniques to monitor and control the project (e.g. Metrics, dashboards, and scorecards)
Maintain relevant Teams, SharePoint, and other mechanisms to ensure appropriate access for team members
Risk Management
Anticipate, monitor and prioritize risk with the team and communicate status of potential risk to sponsor(s) and line management as appropriate
Suggest ways to avoid/mitigate risk and initiate contingency plans as needed.
Maintain and support CTF and Clinical Design Analytics (CDA) Operational Excellence
Partner and communicate effectively across CTF, the CDDA, and other functional areas to support regular operations and process improvement.
Manage governance and documentation needs for assigned area.
Ensure quality and operational excellence of teams, support performance of processes, and create and/or manage operational metrics.
Anticipate and effectively resolve issues as they arise.
In partnership with team members, collect needed data, complete analyses, and provide summaries for assigned area.
Lead the creation, integration, and maintenance of process and business documentation for assigned area, including maintenance of team collaboration sites.
Manage vendor financial requirements as needed, including requests, contracts, purchase orders, change orders, reports, invoicing, etc.
Application/Improvement of Processes (Shared Learning)
Develop an understanding of assigned area processes, workflows, responsibilities, and integration points across the end-to-end clinical development process.
Seek opportunities to capture and share learning cross-functionally including office hours, town halls, etc.
Identify and bring forth areas for continual process improvement to team and function; identify methods to decrease cycle times and cost.
Participate in retrospective project/process review meetings (i.e., after action reviews) to identify issues and strengths and help capture learning.
Provide feedback to line management to identify, share, and incorporate best practices into future iterations of processes, tools, training, or guidance. Implement learnings in future projects as appropriate.
Minimum Qualification Requirements:
Minimum of 5-7 years of work experience in the pharmaceutical industry, drug development, and/or project management
Excellent oral and written communication skills; able to communicate clearly and succinctly with team members and leadership.
Strong problem-solving skills; able to anticipate and recognize problems, diagnose root causes and take corrective action to prevent recurrence within the team.
Excellent self-management and organizational skills; able to manage workload, set personal and team priorities and adjust as needed.
High Learning agility
Strong interpersonal and teambuilding skills; able to develop effective teamwork between team members with diverse interpersonal styles; able to deliver effective coaching and feedback.
Flexibility to adjust quickly and effectively to frequent change and altered priorities.
Other additional preferences:
Previous experience with or knowledge of drug development process; or
Pharm. D/Master's degree or four-year degree preferably in a health-related, scientific or engineering field
Proficiency with project management/finance systems and tools (e.g., Microsoft Word, Excel, Project, TEAMS, SharePoint, SAP, Jira, etc.)
Previous experience leading implementation of emerging technology, automation, system changes or upgrades
Willing and able to work a 8-5 US EST (or similar hours compatible with a US EST workday); on-site work not necessarily required.
Who you will be working for:
Atlas is a global strategic consulting firm, focused on the life sciences industry. Our services include Management Consulting, Managed Services and Agile Services. Global pharmaceutical companies and emerging players in the Life Sciences depend on over four hundred Atlas consultants to ensure they have the capabilities that will give them the ability to succeed.
Why join the Atlas A-team of Consultants:
Opportunity - Atlas has deep life sciences industry roots and a reputation with our clients for having superior quality consultants
Meaningful Work - You will be part of the solution to help clients accomplish their patient first missions
Culture - We are proactive, highly accountable, and high touch
Solid - We have been delivering exceptional consulting talent for over 23 years
Depth & Breadth of Collaborative Client Relationships They depend on us to design strategic teams, which can produce and drive outcomes
We are experts at Project Management, Portfolio Operations, Agile Services, Change Management and Talent/Organizational Design
Benefits: Opportunity for a consulting career average tenure of our consultants is over 2.5 years, with many here for over 7
A-team of support behind you We are all about making you successful
Mutual trust We build mutual trust and encourage respect and cooperation among team members
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, disability, age, or veteran status. We value diversity and inclusion in our workplace and are committed to creating an environment where everyone has an equal opportunity to succeed.
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