System Software Analyst 1

State of Kansas

Staff Augmentation Request

(Position # K(phone number removed))

State of Kansas departments will complete and send this form to a contracting vendor.

Today's Date: 03/20/2024

Department Name: HS-EBIT Human Services Executive Branch Information Technology / Kansas Department of Children and Families

Position Information:

Kansas Job Classification Title: System Software Analyst 1 Number of Temps needed 1

Projected Start Date: May 6, 2024 Estimated End Date: Contract to Hire

Job Location: 503 S. New England Bldg., 5 th floor, Kansas Ave Topeka, Kansas

Description of Job Duties:

This position is within the Tools and DBA section of Application Management and requires IT technical abilities, the following listed activities and tools will be assigned as IT projects expand.

Skills:

Knowledge and experience with any of the following mainframe system software; database management, operating systems (Mainframe and Server),

Knowledge and experience with application software tools and application development methodology through complete life cycles.

Knowledge and experience with development platforms (mainframe / Windows Server / Windows Client) and software tools.

Knowledge of one or more Server or Mainframe computer programming languages. Assembler, Cobol, Natural, SQL, C#, (any scripting language), Java, Scripting languages, PowerShell, JavaScript, SQL, REXX, CA: GEN ,,,

Knowledge and experience with any of the following mainframe system software; database management, operating systems (Mainframe and Server), Assist with formulation of system scope and objectives, quality assurance review's, make independent decisions, acts as an internal consultant for, development staff, project, and business staff in area of assignment.

Abilities / deal effectively with the information technology needs of IT technicians and development staff, Business users, Software vendor and management staff.

Good organization and workload management skills. Effective written and oral communication skills to establish and maintain good rapport with agency staff for effective and timely problem identification, resolution, and work efforts.

Education, that may be substituted for experience include Computer Science or Information Technology.

Experience preparing technical specifications.

Experience at leading others in small to medium projects or work efforts (1-6 months of effort) coordinating work efforts to install, enhance and configure assigned database and software products.

Experience required:

Minimum 2 years' experience designing/analyzing, coding, testing, debugging database programs or system software programming and analysis.

Proven experience as a System Software Analyst. Provide documentation showing working knowledge as an Systems Analyst.

This position is in the class series that requires a background and fingerprint checks, at the time of appointment.

Must be a United States Citizen, proof required.

Education required:

See Skills and Experience above.

Physical requirements (lifting, repetitive motion, etc):

Normal environmental conditions of typical modern offices. Work is predominately sedentary and requires minimal physical exertion. Normally seated, work allows for walking or standing at will. Limited travel for the support of business users. Lifting and moving, manuals (books). Being on call 24 hours a day, 7 days a week (and frequently called). Working evenings and weekends as needed is expected to provide database management, deployments for applications and system software and tools.

Attire for position: Business Casual

Billing Information:

Billing Contact Name: Rusty Dennis ____________________ Phone Number: (phone number removed) ________

Billing Address: _ 503 S. Kansas Ave., 6 th Floor, Topeka, KS 66603 _________________________

email Address:

Billing Rate: ______________________________________________________________

Candidate Name/Position: ____________________________________________________________

Contractor Confirmation (This Section to be Completed by Contracting Vendor)

Printed Name/Position: _________________________________________________________________

Signature: ____________________________________________________Date: ___________________ALL

CONTRACTING VENDORS MUST CONFIRM THE JOB CLASSIFICATION TITLE AND BILLING RATE WITH THE DEPARTMENT BEFORE FILLING THE POSITION.

CONTRACTING VENDORS MUST REVIEW THE FOLLOWING SOCIAL SECURITY AND IRS REGULATIONS AND SIGN ACKNOWLEDGING UNDERSTANDING AND AGREEMENT BEFORE PLACEMENT.

SOCIAL SECURITY ADMINISTRATION DATA

Contractor understands employees, contractors and agents who access, use or disclose Social Security Administration (SSA) data in an unauthorized manner or purpose may be subject to both civil and criminal sanctions pursuant to applicable federal statutes. Contractor agrees to abide by all relevant federal laws, restrictions on access, use, disclosure and the security requirements contained within the State agency's agreement with SSA. Contractor agrees to receive the same mandatory annual security awareness training as HS-EBIT employees.

Contractor is obligated to follow the terms and conditions of the State agency's data exchange agreement with SSA. When applicable, Contractor agrees to participate in compliance reviews the agency is required to conduct at least triennially commencing no later than three (3) years after Contractor's approved initial security certification to SSA.

IRS SAFEGUARD

1. PERFORMANCE: In performance of this contract, the contractor agrees to comply with and assume responsibility for compliance by his/her employees with the following requirements:

a. All work will be done under the supervision of the contractor or the contractor's employees.

b. The contractor and the contractor's employees with access to or who use FTI must meet the background check requirements defined in IRS Publication 1075.

c. Any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this contract. Information contained in such material will be treated as confidential and will not be divulged or made known in any manner to any person except as may be necessary in the performance of this contract. Disclosure to anyone other than an officer or employee of the contractor will be prohibited. d. All returns and return information will be accounted for upon receipt and properly stored before, during and after processing. In addition, all related output will be given the same level of protection as required for the source material.

e. The contractor certifies that the data processed during the performance of this contract will be completely purged from all data storage components of his or her computer facility, and no output will be retained by the contractor at the time the work is completed. If immediate purging of all data storage components is not possible, the contractor certifies that any IRS data remaining in any storage component will be safeguarded to prevent unauthorized disclosures.

f. Any spoilage or any intermediate hard copy printout that may result during the processing of IRS data will be given to the agency or his or her designee. When this is not possible, the contractor will be responsible for the destruction of the spoilage or any intermediate hard copy printouts and will provide the agency or his or her designee with a statement containing the date of destruction, description of material destroyed, and the method used.

g. All computer systems receiving, processing, storing or transmitting FTI must meet the requirements defined in IRS Publication 1075. To meet functional and assurance requirements, the security features of the environment must provide for the managerial, operational, and technical controls. All security features must be available and activated to protect against unauthorized use of and access to Federal Tax Information.

h. No work involving Federal Tax Information furnished under this contract will be subcontracted without prior written approval of the IRS.

i. The contractor will maintain a list of employees authorized access. Such list will be provided to the agency and, upon request, to the IRS reviewing office.

j. The agency will have the right to void the contract if the contractor fails to provide the safeguards described above.

2. CRIMINAL/CIVIL SANCTIONS

a. Each officer or employee of any person to whom returns or return information is or may be disclosed will be notified in writing by such person that returns or return information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such returns or return information for a purpose or to an extent unauthorized herein constitutes a felony punishable upon conviction by a fine of as much as $5,000 or imprisonment for as long as 5 years, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized further disclosure of returns or return information may also result in an award of civil damages against the officer or employee in an amount not less than $1,000 with respect to each instance of unauthorized disclosure. These penalties are prescribed by IRCs 7213 and 7431 and set forth at 26 CFR 301.6103(n)-1.

b. Each officer or employee of any person to whom returns or return information is or may be disclosed shall be notified in writing by such person that any return or return information made available in any format shall be used only for the purpose of carrying out the provisions of this contract. Information contained in such material shall be treated as confidential and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. Inspection by or disclosure to anyone without an official need-to-know constitutes a criminal misdemeanor punishable upon conviction by a fine of as much as $1,000 or imprisonment for as long as 1 year, or both, together with the costs of prosecution. Such person shall also notify each such officer and employee that any such unauthorized inspection or disclosure of returns or return information may also result in an award of civil damages against the officer or employee [United States for Federal employees] in an amount equal to the sum of the greater of $1,000 for each act of unauthorized inspection or disclosure with respect to which such defendant is found liable or the sum of the actual damages sustained by the plaintiff as a result of such unauthorized inspection or disclosure plus in the case of a willful inspection or disclosure which is the result of gross negligence, punitive damages, plus the costs of the action. These penalties are prescribed by IRC 7213A and 7431 and set forth at 26 CFR 301.6103(n)-1.

c. Additionally, it is incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a. Specifically, 5 U.S.C. 552a(i)(1), which is made applicable to contractors by 5 U.S.C. 552a(m)(1), provides that any officer or employee of a contractor, who by virtue of his/her employment or official position, has possession of or access to agency records which contain individually identifiable information, the disclosure of which is prohibited by the Privacy Act or regulations established thereunder, and who knowing that disclosure of the specific material is prohibited, willfully discloses the material in any manner to any person or agency not entitled to receive it, shall be guilty of a misdemeanor and fined not more than $5,000.

d. Granting a contractor access to FTI must be preceded by certifying that each individual understands the agency's security policy and procedures for safeguarding IRS information. Contractors must maintain their authorization to access FTI through annual recertification. The initial certification and recertification must be documented and placed in the agency's files for review. As part of the certification and at least annually afterwards, contractors must be advised of the provisions of IRCs 7431, 7213, and 7213A (see Exhibit 4, Sanctions for Unauthorized Disclosure, and Exhibit 5, Civil Damages for Unauthorized Disclosure). The training provided before the initial certification and annually thereafter must also cover the incident response policy and procedure for reporting unauthorized disclosures and data breaches. (See Section 10) For both the initial certification and the annual certification, the contractor must sign, either with ink or electronic signature, a confidentiality statement certifying their understanding of the security requirements.

3. INSPECTION

The IRS and the Agency, with 24-hour notice, shall have the right to send its inspectors into the offices and plants of the contractor to inspect facilities and operations performing any work with FTI under this contract for compliance with requirements defined in IRS Publication 1075. The IRS' right of inspection shall include the use of manual and/or automated scanning tools to perform compliance and vulnerability assessments of information technology (IT) assets that access, store, process or transmit FTI. On the basis of such inspection, corrective actions may be required in cases where the contractor is found to be noncompliant with contract safeguards.

Contractor Confirmation (This section to be completed by contractor)

Printed Name/Position Title: _________________________________________________________

Signature: _____________________________________ Date: ________________________