Project Manager 3 (Non-IT)

Job Description

POSITION RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Support and facilitate BPA manager-assigned project, and/or multiple projects, from beginning to end in collaboration with senior management, external industry entities and stakeholders, by providing expert support on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, including:

Supporting and facilitating the development of the business process and data requirements for the Transmission Asset value chain (acquire, operate, maintain, dispose) for Transmission. 

Facilitating working sessions, collaborating, and participating in discussions with the Optimization Initiative QA/QC to lend asset management expertise and achieve project objectives.

Drafting business cases for Reliability Engineering enhancements initiatives and secure approvals for implementation.

Drafting business cases for value and risk-based asset management initiatives and securing approvals for implementation.

Providing recommendations and insight to the BPA manager for the development of an annual planning cycle for multi-million-dollar expense and capital budget by gathering information and coordinating input from subject matter experts in planning, maintenance management, analysis, and finance.

Coordinating and implementing various complex management initiatives that require senior level project management support and leadership through the formulation of plans and activities to meet milestones and deliverables.

Providing support and recommendations in the development of clear vision and scope statements for the asset management capabilities roadmap concerning improvement initiatives.

Providing support and recommendations in the creation of clear problem statements associated with current capabilities, processes and systems.

Identifying asset management demand and capacity performance gaps and working to develop and implement corrective actions.

Providing direct support, advice and recommendations to front-line managers and supervisors as they help their staff adapt new and standard processes and concepts.

Providing support in developing and tracking targets.

Preparing full-scale project plans, resource strategies and providing funding estimates required to advance each defined effort.

Identifying the necessary subject matter experts needed during the project.

Facilitating and maintaining consistent communication with the project sponsor, performance managers, subject matter experts and clients on the progress of projects versus the plans.

Working as primary point of contact on other project teams to provide asset management perspective.

Supporting scope definition, tracking and management.

Gathering business requirements and conducting needs analysis from various stakeholder perspectives

Providing gap analysis from the "as is” to the "to be” state.

Implementing Organizational Design and Change Management requirements.

Providing implementation planning, including optimizing milestones and building upon successes.

Assisting BPA management to define project success criteria and disseminating them to involved parties throughout the project lifecycle.

Alerting the BPA manager of and obtaining appropriate authorization for any potential changes to project cost, schedule or performance.

Recommending process and system design requirements.

Coordinating and/or supporting the following functions consistent with the Institute of Asset Management:

Identification of organizational alignment and culture change required to advance improvement efforts towards overall project objectives;

Development of written and verbal sponsor and stakeholder communication.

Development of presentations and visual aids to convey the approaches and results clearly;

Coordination of project team(s), including milestone management and communication of deliverables;

Management of issues and risks identified within the project as well as cross organization integrated dependencies and the issues and risk associated with those assumptions;

Facilitate "kick off” and other project meetings with managers, sponsors, stakeholders, and partners and validate approval/buy in of project plans and commitment of resources;

Schedule and facilitate project team meetings and coordinate activities of sub-teams;

Lead the creation and documentation of revised processes and roles.

Take a pro-active stance on project risk management by:

Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer;

Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related  dependencies; 

Maintaining issue, risk, and/or action logs;

Preparing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.

Collaborate with the BPA manager (or assigned designee) to define the frequency and content of status reports from the project team; review and analyze results, troubleshooting concerns or problem areas and provide mitigation options and weighted recommendations.

Interact and collaborate with external stakeholders, often navigating complex business relationships.

When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with BPA management, executives and key stakeholders, including, drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.

REQUIREMENTS

Education & Corresponding Experience  (required on matrix)

A Bachelor's degree in Computer Science, Engineering, Business Management, Organizational Development (or closely-related field) is preferred. 

With an applicable Bachelor's degree, 10 years of experience is required.

With a non-applicable Bachelor's degree, 12 years of experience is required.

Without a degree, 14 years of experience is required.

Experience should include direct work experience in a project management capacity, including all aspects of process development and execution.

Note: Level 3 is typically responsible for medium-to-large sized projects (25M and higher lifecycle costs).

NOTES: "Typically” as it refers to project size is determined by an average of workers assigned projects and includes the complexity, visibility and sensitivity of the projects within the past year and is not based on a single project funding amount. All documentation should clearly identify the worker as a Project Manager "contracted” to BPA and include the name of the worker's employer.

Required Technical Skills & Experience   (required on matrix)

Experience with project management approaches, tools and phases of the project lifecycle.

Preferred Skills & Experience   (optional on matrix)

Project management experience in the electric utility sector with an emphasis on transmission assets

PMI or PMP certification.

Experience in Asset Management and Resource planning.

Experience and background in defining, evaluating, and recommending plans for asset management capabilities.

Familiarity with systems thinking - the ability to see how parts interact with the whole (big picture thinking).

Additional Requirements   (not required on matrix)

 

 
Valid U.S. Driver's License is required.